Understanding Roles

Changelogy uses a role-based permission system to control access and capabilities.

Role Hierarchy

Owner → Admin → Editor → Viewer

Higher roles have all permissions of lower roles plus additional capabilities.

Owner

Can do everything:

• ✅ All Admin permissions
• ✅ Delete the organization
• ✅ Transfer ownership
• ✅ Manage billing and subscription
• ✅ View payment history

Limitations:

• Only one owner per organization
• Cannot remove themselves
• Must transfer ownership to leave

Admin

Management capabilities:

• ✅ All Editor permissions
• ✅ Manage organization settings
• ✅ Create/edit/delete changelog pages
• ✅ Invite and remove members
• ✅ Change member roles
• ✅ Configure custom domains
• ✅ Manage tags

Limitations:

• ❌ Cannot delete organization
• ❌ Cannot manage billing
• ❌ Cannot change owner

Editor

Content creation:

• ✅ All Viewer permissions
• ✅ Create changelog posts
• ✅ Edit own posts
• ✅ Edit others' posts (if page permissions allow)
• ✅ Upload images and media
• ✅ Use tags

Limitations:

• ❌ Cannot change settings
• ❌ Cannot invite members
• ❌ Cannot create pages

Viewer

Read-only access:

• ✅ View changelog posts
• ✅ View organization details
• ✅ Access dashboard
• ✅ View statistics (if shared)

Limitations:

• ❌ Cannot create or edit
• ❌ Cannot change anything
• ❌ Read-only access

Page-Specific Permissions

On Pro plans, each changelog page can have custom permissions:

• View Roles: Who can see the page
• Write Roles: Who can create posts
• Edit Roles: Who can modify posts
• Delete Roles: Who can remove posts

This allows fine-grained control per page.

Choosing the Right Role

Use Owner for:

• Business owner
• Person responsible for billing

Use Admin for:

• Team leads
• People who manage the changelog
• Trusted collaborators

Use Editor for:

• Content creators
• Product managers
• Developers who write updates

Use Viewer for:

• Stakeholders
• External reviewers
• People who need read-only access